Coporate Governanace for 2010:
Report on Corporate Governance
(Pursuant to Clause 49 of the Listing Agreement)
Corporate Philosophy on Code of Governance
Corporate
governance is the set of processes, customs, policies, laws, and
institutions affecting the way a company is directed, administered or
controlled. Corporate governance also includes the relationships among
the many stakeholders involved and the goals for which the corporation
is governed. The principal stakeholders are the shareholders,
management, and the board of directors. Other stakeholders include
employees, customers, creditors, suppliers, regulators, and the
community at large.
Corporate governance is a multi-faceted subject.
An important theme of corporate governance is to ensure the
accountability of certain individuals in an organization through
mechanisms that try to reduce or eliminate the principal-agent problem.
A related but separate thread of discussions focuses on the impact of a
corporate governance system in economic efficiency, with a strong
emphasis on shareholders' welfare. There are yet other aspects to the
corporate governance subject, such as the stakeholder view and the
corporate governance models around the world.
In line with this
philosophy Creative Eye Limited is committed to enhance shareholders
value through level of efficiency, integrity, innovation and excellence
in everything it does. The Company is committed to a level of
accountability, transparency and long-term sustainability. The Company
will enhance shareholders value by harmonizing the needs and interest
of all its stakeholders, viz., customers, employees, lenders,
governments and community at large.
The Company strongly
believes that good corporate ultimately leads to growth and competitive
strength and the corporate governance norms are the foundations of
procedure at the Board and operational levels.
Board of Directors
The
primary role of the Board of Directors is that of trusteeship to
protect and enhance stakeholders value through strategic supervision at
all levels. As trustee, the Board ensures that the Company has clear
goal relating to stakeholders value and its growth. The Board sets
strategic goals and seeks accountability for their fulfillment. The
Board also provides direction and exercise appropriate control to
ensure that the Company is managed in a manner that fulfills
stakeholder’s aspiration and societal expectations.
Composition & Category of Board
The
present strength of the board is five Directors. The Board comprises of
two Executive Directors and three Non-Executive Directors. The
Non-Executive Directors bring independent judgment in the Board
deliberations and decisions.
Board Meetings and Attendance
The
Board of Directors met 5 times during the year as against the minimum
statutory requirement of 4 meetings in a year. The dates of meetings
being 26.05.2009, 30.06.2009, 31.07.2009, 30.10.2009 and 25.01.2010.
The maximum time gap between any two meetings was not more than 4
calendar months.
The company has obtained the requisite
disclosures from the Directors in respect of their directorship in
other companies. Composition and category of the Board of Directors,
their attendance at the Board meetings during the year and at the last
Annual General Meeting as also their directorship in other companies
and membership and chairmanship on the committees of other companies
are as under:
Name of Directors |
Category |
Attendance at |
Number of other
Directorships and Committee Member / Chairperson |
|||
|
|
Board Meetings |
Last AGM |
Other Directorship (Excluding the alternate directorships & directorship in
Pvt. Ltd. Companies) |
Committee Member (Excluding
the Company) $ |
Committee Chairperson (Excluding
the Company) $ |
Mr. Dheeraj Kumar Chairman & Managing Director |
CMD |
5 |
Yes |
2 |
Nil |
Nil |
Mrs. Zuby Kochhar Whole-time Director |
ED |
4 |
Yes |
1 |
Nil |
Nil |
Wg.Cdr. Devendra * Dass Kochar (Retd) Whole-time Director |
ED |
3 |
Yes |
1 |
Nil |
Nil |
Mr. M.R. Sivaraman Director |
NED |
5 |
Yes |
1 |
Nil |
NIL |
Mr. Shiv S. Sharma Director |
NED |
4 |
Yes |
1 |
Nil |
Nil |
Mr. T.K. Choudhary Director |
NED |
4 |
Yes |
Nil |
Nil |
Nil |
Category: CMD : Chairman and Managing Director
ED : Executive
Director
NED
: Non-Executive Director
*Wg.Cdr. Devendra Dass Kochar (Retd) resigned as Executive Director w.e.f 30th September, 2009
$As
required by the existing Clause 49 of the Listing Agreements entered
into with the BSE & NSE, only Membership/ Chairmanship of the Audit
Committee and Investors Grievance Committee of public companies have
been considered.
Brief profile of the Directors who are proposed
to be re-appointed at the ensuing Annual General Meeting is given in
the annexure to the notice convening the 24th Annual General Meeting of
the Company.
Audit Committee
Composition of the Audit Committee and the attendance of each member of the committee is given below:
Name |
Designation |
Category |
Committee
meetings |
|
|
|
|
Held |
Attended |
Mr. Shiv S. Sharma |
Chairman |
Independent Non-Executive |
5 |
4 |
Mr. M. R. Sivaraman |
Member |
Independent Non-Executive |
5 |
5 |
Mr. T. K. Choudhary |
Member |
Independent Non-Executive |
5 |
4 |
The
Statutory Auditors, Internal Auditors, Chief Operating Officer of the
company have attended all the meetings of the committee. The Company
Secretary was the Secretary of the Audit Committee.
The Chairman of the Audit Committee was present at the 23rd Annual General Meeting of the Company held on 22nd September 2009.
The
powers and role of the Audit Committee are as per Guidelines set out in
Clause 49 of the Listing Agreement with the BSE & NSE and the
Section 292A of the Companies Act, 1956. The salient features of powers
and role of the Audit Committee are:
=> To
Review the results, announcements and the report and account / review
at the end of a quarter, half-year and full year before submission to
the board, focusing particularly on
i. Any changes in accounting policies and practices
ii. Major judgmental area
iii. Significant adjustment arising out of the audit
iv. The going concern assumption
v. Compliance with accepted accounting standard
vi. Compliance with stock exchanges and legal requirement
=>
To consider the appointment of the Statutory Auditors, the
audit fees and any other matter of resignation or dismissal.
=> To review the statutory auditors audit report and presentations and managements response.
=> Reviewing with the management, external and internal auditors, the adequacy of internal control systems.
=> Reviewing the company financial and risk management policies.
Remuneration Committee
Composition of the Committee
The
Remuneration Committee comprises of three Independent Non-Executive
Directors viz Mr. M. R. Sivaraman, Mr. Shiv S. Sharma and Mr. T. K.
Choudhary. The Chairman of the Committee is Mr. M. R. Sivaraman
The Company Secretary of the Company acts as the Secretary of the Committee.
During the year under review, as there was no agenda for the remuneration committee hence no meeting was held of the Committee.
Terms of Reference
The Broad Terms of Reference of the Remuneration Committee include:
=> approving compensation packages of Managing Director and Whole-time Directors;
=> reviewing and approving the performance based compensation packages of senior managerial personnel.
Remuneration policy and details of remuneration paid
The
remuneration of the Directors is decided by the Board of Directors as
per the remuneration policy of the Company within the ceiling approved
by the shareholders.
The Non-Executive Directors are paid
sitting fees for meetings of Directors and Committees of Directors. The
same is decided broadly on the basis of meetings attended by the
Non-Executive Directors and their respective contribution to the
Company. Apart from receiving the sittings fees, there is no pecuniary
transaction by the Company with the Non-Executive Directors.
Details of the remuneration to the Directors for the year ended 31st March, 2010:
Name |
Designation |
Remuneration for
2009-10 (in Rs.) |
No. of shares held |
|||
|
|
Salary |
Sitting fees |
Employer contribution to provident fund |
Total |
|
Mr. Dheeraj Kumar |
Chairman
& Managing
Director |
34,09,250 |
Nil |
1,88,820 |
35,98,070 |
3879913 |
Mrs. Zuby Kochhar |
Whole-time
Director |
17,03,000 |
Nil |
94,320 |
17,97,320 |
7140150 |
Wg.Cdr. Devendra Dass Kochar * |
Whole-time
Director |
6,00,000 |
Nil |
36,000 |
6,36,000 |
217375 |
Mr. M.R. Sivaraman |
Director |
Nil |
35,000 |
Nil |
35,000 |
Nil |
Mr. Shiv S. Sharma |
Director |
Nil |
28,000 |
Nil |
28,000 |
Nil |
Mr. T.K. Choudhary |
Director |
Nil |
28,000 |
Nil |
28,000 |
Nil |
The Company does not have any scheme for grant of stock options.
*Wg.Cdr. Devendra Dass Kochar (Retd) resigned w.e.f 30th September, 2009
Shareholders’/Investors’ Grievance Committee
Composition of the committee
The
Status of investor grievances are monitored by the Committee
periodically and the reports of the Committee are made available to the
Board. During the year, the committee met four times on 26th May 2009,
30th June 2009, 31st July, 2009 and 30th October, 2009.The
Shareholders’/Investors’ Grievance Committee comprises of the following
directors:
Name |
Designation |
Category |
Mr. M. R. Sivaraman |
Chairman |
Non Executive Independent Director |
Mr. Shiv S. Sharma |
Member |
Non Executive Independent Director |
The Company Secretary is the Compliance Officer of the Company for
matters relating to Shareholders, Stock Exchanges, the Securities and
Exchange Board of India (SEBI) and other related regulatory authorities.
Brief description of Terms of Reference
The functioning of the Committee included the following:
1 To approve/reject the transfer/transmission/rematerialisation of equity shares;
2 to issue duplicate certificates;
3 to overseas performance of the Registrar and Share Transfer Agents;
4 to look into the Investors’ complaints, if any, and to redress the same expeditiously.
During
the year under review, all requests/ complaints were attended promptly
and resolved to the satisfaction of the shareholders.
No request for transfer and no request for dematerialization were pending for approval as on 31st March 2010.
1. General Body Meetings
Location and time of last three Annual General Meetings:
Year |
Location |
Date |
Time |
Special
Resolutions |
Postal
Ballot |
2006-2007 2007-2008 2008-2009 |
Juhu Jagriti Hall, Near Mithibai College, Bhaktivedanta Swami Marg,
Juhu Scheme, Vile Parle (W), Mumbai 400056 Juhu Jagriti Hall, Near Mithibai College, Bhaktivedanta Swami Marg, Juhu
Scheme, Vile Parle (W), Mumbai 400056 GMS Community Centre Hall, Sitladevi Complex, 1st Floor, D.
N. Nagar, Opp. Indian Oil Nagar, Link Road, Andheri (W), Mumbai 400053 |
21.09.2007 23.09.2008 22.09.2009 |
10.30 a.m. 10.30 a.m. 10.30 a.m. |
Nil 1 Nil |
N. A. N. A. N. A. |
None
of the resolutions proposed to be passed at the ensuing 24th Annual
General Meeting requires to be put through postal ballot.
2. Disclosures
Related parties transactions
There
were no materially significant related party transactions that may have
potential conflict with the interest of Company at large. The
transactions with the related parties are disclosed in Note No. 10 in
Schedule “M” part II ‘Notes to the Accounts’ annexed to the financial
statements of the year.
Compliances by the Company
During
the last three years there has been no instance of non-compliance by
the Company on any matter related to capital market. There were no
strictures or penalties imposed either by SEBI or by the Stock
Exchanges or any statutory authority for non-compliance of any matter
related to the capital market.
Whistleblower policy
Although
there is no formal whistleblower policy the Company takes cognizance of
complaints made and suggestions given by the employees and others. Even
anonymous complaints are looked into and whenever necessary, suitable
corrective steps are taken. No employee of the Company has been denied
access to the Audit Committee of the Company’s Board of Directors.
Code of conduct
The
Company has formulated and implemented a Code of Conduct for the Board
of Directors and Management of the Company. Annual affirmation of
compliance with the Code have been made by the Directors and Senior
Management of the Company. The Code has also been posted on the
Company’s website. The necessary declaration by the Chief Executive
Officer of the Company regarding compliance of the above mentioned Code
by Directors and the Senior Management forms part of the Corporate
Governance Report.
3. Means of Communication:
4. General Shareholder Information
24th Annual General Meeting
a. |
Day,
Date and Time |
_____ September 2010 at _ A.M. |
b. |
Venue |
|
c. |
Book
Closure Dates |
__
September 2010 to ___ September 2010 (both days inclusive) |
d. |
Financial Calendar Annual
General Meeting Board
Meetings: -
Results for the quarter ending June 30, 2010 -
Results for the quarter ending September 30, 2010 -
Results for the quarter ending December 31, 2010 -
Results for the quarter ending March 31, 2011 |
2010-2011
(Tentative) September 2011 By
the Mid of August 2010 By
the Mid of November 2010 By
the Mid of February 2011 By
the end of May 2011 |
e. |
Listing of Equity Shares on Stock Exchanges |
The Stock Exchange, Mumbai National Stock Exchange of India Limited |
f. |
Stock Code (i) Trading
Symbol at --- The
Stock Exchange, Mumbai Scrip Code
Scrip ID --- National
Stock Exchange of India Limited
Scrip Symbol (ii) Depository
for Equity Shares (iii) Demat
ISIN Number in NSDL & CDSL |
532392 CREATIVE CREATIVEYE NSDL
and CDSL INE230B01021 |
(Note: Annual listing fees for the year 2010-2011 have been paid to all the above Stock Exchanges)
g) Stock Market Data:
Month |
Bombay Stock
Exchange (BSE) In (Rs.) |
National Stock
Exchange (NSE) In (Rs.) |
||
Month’s High Price |
Month’s Low
Price |
Month’s High
Price |
Month’s Low
Price |
|
April, 2009 May, 2009 June, 2009 July, 2009 August, 2009 September, 2009 October, 2009 November, 2009 December, 2009 January, 2010 February, 2010 March, 2010 |
6.70 8.60 9.74 6.78 6.50 7.84 7.69 8.89 8.90 9.50 8.90 10.39 |
3.41 5.16 5.98 5.28 5.56 6.04 5.50 5.30 7.00 6.72 7.10 6.80 |
6.95 8.70 9.85 6.85 6.60 8.00 7.45 8.75 8.90 9.30 9.20 10.45 |
3.25 5.15 5.90 5.35 5.50 5.90 5.50 5.20 7.00 6.70 7.10 6.75 |
h) Registrar and Transfer Agents: M/s. Karvy Computershare Pvt. Ltd.
Karvy House, 46, Avenue 4, Street No.1,
Banjara Hills, Hyderabad 500034.
Phone No. 040-23312454
i) Share Transfer System
Shares
sent for the physical transfer are registered and returned within one
month from the date of receipt, if the documents are clear in all
respects. The Share Transfer Committee meets as often as required.
There were no share transfers in physical form during 2009-2010 and no
share transfer pending as on 31st March 2010.
j) Dematerialisation of equity shares
The
Company’s shares are traded in dematerialised form only. To facilitate
trading in dematerialised form there are two depositories, i.e.,
National Securities Depository Ltd. (NSDL) and Central Depository
Services (India) Ltd. (CDSL). The Company has entered into an agreement
with both these depositories. The shareholders can open account with
any of the depository participants registered with any of these
depositories. As on 31st March 2010 around 98.20% comprising
1,96,97,673 equity shares were in the dematerialised form.
k) Distribution of Shareholdings as on 31st March, 2010:
Shareholding of Nominal value of |
Shareholders |
Share Amount |
||
Numbers |
% to Total Nos. |
In (Rs.) |
% of Total Amt. |
|
1 - 5000 |
7300 |
85.80 |
11547690 |
11.51 |
5001 - 10000 |
548 |
6.44 |
4449235 |
4.44 |
10001 - 20000 |
293 |
3.44 |
4256570 |
4.24 |
20001 - 30000 |
151 |
1.77 |
3830010 |
3.82 |
30001 - 40000 |
56 |
0.66 |
1980070 |
1.97 |
40001 - 50000 |
47 |
0.55 |
2235925 |
2.23 |
50001 - 100000 |
57 |
0.67 |
3906785 |
3.90 |
100001 and Above |
57 |
0.67 |
68084965 |
67.89 |
Total |
8509 |
100.00 |
100291250 |
100.00 |
l) Shareholding Pattern as on 31st March, 2010:
Category of Shareholders |
Holding % |
Promoters / Directors/Relatives
– Indian International Investors
(FIIs/NRIs/OCBs) Bodies Corporates Resident Indians Others |
57.64 0.65 7.08 33.87 0.76 |
Total |
100.00 |
m) Address for Investors Correspondence: Karvy Computershare Pvt. Ltd
(For transfer/dematerialisation of Shares (Unit Creative Eye Ltd.)
and
any other query)
Karvy
House, 46, Avenue 4,
Street No.1, Banjara Hills,
Hyderabad 500 034
Email Id for investors correspondence: ingrredcel@yahoo.com
On behalf of the Board
of Directors of
Creative Eye
Limited
sd/-
Mumbai
Dheeraj Kumar
24th
May, 2010
Chairman & Managing Director